Create a Coverage Rule

Coverage and blackout periods enable managers to restrict when employees can request time off and the maximum number of employees that can be off within a defined date range.

1. Select My Team, Time Off, and then Coverage.
2. In the top left corner of the page, select either Global Coverage or Team Coverage. If Team Coverage is selected, you can still keep the global coverage in the team coverage calendar as a base by selecting Yes at the Use Company Wide Coverage Settings option.
3. Select the month and year for which you want to view coverage. In the top right corner of the page, you can select to view by month or by list.

   

4. Select either Add Coverage or Add Blackout.
   1. If adding a coverage period, enter the dates, select how the coverage should be defined (by maximum employees on time off or minimum employees present), select the coverage type (numeric or percentage) and enter the coverage value, select the jobs, and then select Save.
   2. If adding a blackout period, enter the dates and select Save.

   Note:

   • If an ending date is not selected in the To field, the coverage or blackout period applies indefinitely.
   • If a requested date falls within a defined coverage period, the rules of the coverage apply.
   • If an employee's request for time off is pending approval and you then change coverage or change the requested day to be a blackout, then the exception icon appears next to the employee's name on the Team Time Off page.

5. To edit a coverage or blackout date, select the date and then select the Edit option. Make any changes and select Save.