A setting must be enabled in UKG Pro in order for an employee to use the
Time Off feature. The setting is on the Time Off and Allowances page of
the Add Employee work event or the employee’s Time Off page.
The
Time Off Enabled option dictates whether the employee has access
to
Time Off. This option prevents extra records from being created
for reporting. If the employee has been assigned a manager role but does not have this
option set to
Yes, then a manager record is not created. This action
means that any employee under the manager with
Time Off enabled
will not have a team in
Time Off.
Navigation:
-
From the
Time Off page, select the Edit icon.
-
Select
Enabled to enable
Time Off for
this employee.
-
Select the employee’s security role(s) (Admin, Employee, or Manager) and the effective
date.
-
Select the policy group. A policy group is a bundle of time off policies that are
combined together and assigned to an employee. It determines how accruals, usages,
balances, and carryover amounts are applied to an employee's time off information.
-
Select the holiday calendar and the effective date.
-
Enter the employee default for the number of hours per day (for example, 8 hours for
regular full-time employees) and the effective date. This amount is used to convert days
when a policy is tracked in days instead of hours.
-
Select the time zone, which is primarily used for time clock punch transactions, and
the effective date.
-
Select the ACA pay type and the effective date. (This applies to those companies who
are required by the Centers for Medicare and Medicaid Services [CMS] to electronically
submit staffing and census information to promote greater accountability for long-term
health facilities.)
-
Select how the individual should receive
Time Off
notifications (via email, in the application, both email and in the application, or none).
This can be changed later in
Time Off on the employee detail
page (My Team > Time Off > My Team > select employee > Employee Preferences
tab).