Time off balances displayed to employees are based on transactions such as accruals, usages, and carry-overs. Balances are only affected by transactions within the same policy year. The following tables describe the time off balances and transaction types used in Time Off.
| Balance Type | Description |
|---|---|
| Total Accrual | Total amount of accrual transactions for the current year, up to the current day. |
| Carry Over | Carry-over, less carry-over adjustment, for the current year up to the current day. |
| Used | Amount used so far this year. |
| Current Balance | The current balance in the employee’s time off policy. Note: This is not necessarily the amount available for the employee. All time off requests are validated such that policy limits are met for future requests if approved. |
| Pending Balance | Amount accrued but not yet available for use. |
| Planned | Future time off planned for the current year. |
| End of Year | Projected balance as of the end of the year. This amount applies to the Annual Payout or Carry Over calculations as configured. |
| Transaction Type | Description | System Generated |
|---|---|---|
| Accrual | Time off accrual, based on seniority only or based on pay. | Yes |
| Annual Payout | End of year payout to the employee via payroll. Percentage to be paid out is configurable. | Yes |
| Banking Accrual | Banked amount added to the policy via the Banking rule in the Time feature. | No |
| Carry-Over | Configurable amount of unused time off carried from one year to the next. | Yes |
| Carry-Over Adjustment | Amount of carry-over that has expired and is unavailable to use for the remainder of the policy year. | Yes |
| Import | Imported value, normally used for imported balances from other systems. Functions as an accrual, but can be negative. | No |
| Import Carry-Over | Imported value that acts as carry-over; carry-over expiry configuration applies to this imported amount. | No |
| Manual | Manually entered amount to adjust the employee’s balance. Can be positive or negative. | No |
| Pending | Accrual which is to be held in the Pending balance. Unavailable for use until released. | Yes |
| Pending Carry-Over | Carry-over of the pending balance from one year to the next. | Yes |
| Pending Release | Release of the Pending time off to the Current balance, now available for use. | Yes |
| Roll Over | Amount of unused time off carried over, but into a different policy. | Yes |
| Usage | Amount of time off used by the employee, usually communicated to payroll as earnings. | Varies depending on policy settings |
| Termination Payout | Amount paid to the employee upon termination. | Yes |
| Termination Unpaid | Remaining balance after the termination payout. Zeroes the balance when an employee is terminated. | Yes |