Time Off Permissions

When roles are created or edited in Time Off (Settings > Roles), different permissions can be assigned to those roles.

The following permissions can be assigned to roles:

• ADMIN_ACCRUAL_CODE – Administrator creates accrual codes (Settings > Accrual Code).
• ADMIN_ACCRUAL_RULE – Administrator creates or edits an accrual rule when creating or editing a time off policy (Settings > Time Off Policy).
• ADMIN_COMPANY – Administrator edits company preferences (Settings > Company Preferences).
• ADMIN_COVERAGE – Administrator defines company-wide blackouts and coverage on the Coverage page.
• ADMIN_CUSTOM_FIELD – Administrator creates or edits a custom field (Settings > Custom Fields).
• ADMIN_DATA_EXPORT – Administrator selects the Data Export option from the Settings page, which provides quick access to download a spreadsheet containing configuration details.
• ADMIN_DATA_IMPORT – Administrator imports data (Settings > Data Import).
• ADMIN_HOLIDAY_CALENDAR – Administrator creates or edits a holiday calendar (Settings > Holiday Calendar).
• ADMIN_JOB_SCHEDULER – Administrator creates and runs jobs (Settings > Job Scheduler).
• ADMIN_POLICY – Administrator creates a time off policy (Settings > Time Off Policy > Time Off Policy tab).
• ADMIN_POLICY_GROUP - Administrator creates or edits a policy group (Settings > Time Off Policy > Policy Groups tab).
• ADMIN_ROLE – Administrator creates or edits a role (Settings > Roles).
• EMPLOYEE_BALANCE – Employees view their time off balances on their dashboard.
• EMPLOYEE_TEAM_CALENDAR – Employees view the Employee Team Calendar page and see who has scheduled time off.
• EMPLOYEE_TOA_HISTORY – Employees view their request or transaction history. To assign this view only permission, be sure to also uncheck the EMPLOYEE_TOA_REQUEST permission that allows employees to both view history and request time off.
• EMPLOYEE_TOA_REQUEST – Employee views history and creates and submits a time off request.
• GLOBAL_EXPORT – Assigned individuals export employee transactions (for example, time off used by employees or balances based on a date range) as a CSV file (Global Payroll Export from the navigation menu).
• MANAGER_APPROVE_REQUEST – Manager approves, denies, or cancels a time off request.
• MANAGER_COVERAGE – Manager views the Coverage page and adds coverage or blackout dates.
• MANAGER_EMPLOYEE – Managers view employees who report to them via My Team. This permission grants view only access. The MANAGER_TEAM permission is also required with this permission. The MANAGER_EMPLOYEE_ASSIGNMENT permission is needed to modify employee assignments.
• MANAGER_EMPLOYEE_ASSIGNMENT – Manager accesses and modifies employee assignments (My Team > select employee > Assignments tab). If this permission is not assigned, the Assignments tab does not appear. This permission does not affect the ability to complete other important tasks (for example, view employee balances and history or create a request on behalf of an employee).
• MANAGER_IMPORTED_TRANSACTION – Manager edits imported transactions.
• MANAGER_MANUAL_TRANSACTION – Manager edits manually created transactions.
• MANAGER_ROLE – Does not apply.
• MANAGER_TEAM – Managers view employees who report to them via My Team. The MANAGER_EMPLOYEE permission is also required with this permission.
• MANAGER_TOA_REQUEST – Manager submits a time off request on behalf of an employee.
• POLICY_GROUP_TRANSFER – Administrators, and designated managers, transfer an employee from one policy group to another. Administrators are automatically assigned this permission.
• REQUEST_DELEGATE – Manager’s name appears in the list of eligible employees who can be selected as a delegate when administrators create a new delegate rule.