After a Workforce Management Classic employee is terminated in UKG Pro, several events occur within Time Off.
Although the termination date is passed to Time Off in real time immediately after the termination process in UKG Pro, several updates require the Fetch job to be run before these are reflected. This job, located in Settings > Job Scheduler, runs on a regular basis automatically but can also be run manually.
The employee’s status is updated to Terminated beginning one day after the termination date. If the termination date is set to today, the employee will still appear active in Time Off until tomorrow.
Note:
Terminated employees will no longer appear in My Team unless the Employee Status filter is updated to include the Terminated status.
Any transactions with effective dates after the termination date will be removed. This includes accruals and usage transactions.
Note:
Manual transactions with effective dates after the termination date may remain.
If Termination Payout is enabled, a payout transaction will appear with an effective date of the date of termination. This payout will be retrieved during the payroll process depending on the policy settings and payroll configuration.
Time Off requests for dates after the date of termination will remain unchanged. Approved requests will remain in an Approved status despite the corresponding Usage transaction being removed. Pending requests in the past can still be approved.
The membership of terminated employees on their current manager’s team remains active indefinitely. This ensures that managers still have access to these employees.
If a terminated employee is a manager, that manager’s team will become inactive and no longer appear in the Team filter on the My Team page. Members of this manager’s team will also have their membership become inactive as of the date of termination.
Note:
If a terminated employee is a manager, ensure the manager’s employees are assigned to a new manager.