Make Open Enrollment Elections

Depending on the type of elections an employee makes, one or more documents may be required in order for the Benefits Administrator to complete the enrollment.

1. From the Documents page, select Add.
2. Select Upload. After the document is uploaded, it is included on the Employee Documents page.
3. Select Save.

Employees can select a session and view the following session details on the Open Enrollment page.

The About Open Enrollments page is the starting point for completing your Open Enrollment elections. A welcome message displays information applicable to this session. The Draft button allows you to enter and save information to continue the election at a later time. The About Open Enrollment page may also display the number of days remaining in the session.

1. From the About Open Enrollment page, review the Open Enrollment session information.
2. Select Next. The Verify Beneficiary and Dependent Information page appears.

Verify information for employees' beneficiaries and dependents on the Verify Beneficiary and Dependent Information page. This page includes summary information for each contact name, relationship, and designation.

1. From the Verify Beneficiary and Dependent Information page, review the summary information to ensure it is accurate.
2. Update information by completing one of the following using the Add/Change contact page.
   • Select the Name link and then select Edit to update existing beneficiary or dependent information.
   • To add a beneficiary or dependent, select Add.
3. Select Save.
4. Select Next.

   

Depending on the benefit plan and deduction/benefit type, you may select one or more benefit plans. The Current Plan section displays deduction/benefit plans in which you are enrolled for the deduction/benefit type as of the current system date.

1. From the Open Enrollment page, select a session.
2. Select or decline plan.
   Note

   Select Draft to enter and save information and continue the election entries later. When you return to complete your elections, the About Life Events or About Open Enrollment page appears.

3. Depending on how the deduction/benefit plans are configured, additional fields may appear. Complete the following:
   • Enter a flat amount or percent, if applicable. UKG Pro displays an amount based on the plan configuration as well as employee pay frequency.
   • Select a benefit option such as employee only, employee plus one, or family, if applicable. Enter additional required information (for example, you may need to enroll dependents and enter dependent information).
   • Enter additional information.
     • For a medical plan type, you may be required to enter physician information.
     • For a flexible spending plan type, you may be required to enter an annual contribution. Once the limit is reached, the deduction is stopped.
     • For a life insurance plan, you must elect a benefit amount. Based on your company's configuration , you may need to enter a calculation rate, percentage, or flat amount.
       Note The maximum benefit amount, how the benefit amount is calculated, and the cost per pay is displayed. If you elect an amount that requires evidence of insurability, a message appears. Evidence of insurability requires that you provide medical information for review and approval before the benefit amount you elected becomes effective. Your coverage amount may be adjusted until EOI is approved and the per pay deduction cost of the adjusted coverage will display. For details, contact your Benefits Administrator.
     • For a plan configuration with beneficiaries, you may be required to enroll applicable beneficiary information as well as percentages for primary and secondary beneficiaries.

   Note

   If you are assigning multiple beneficiaries, ensure that the sum of percentages in each column equal 100. Primary beneficiaries must total 100%; secondary beneficiaries must total 100%.

   Depending on the plan configuration, when you decline a plan, you may be required to enter a decline reason. A disclaimer message may appear.

4. Select the dependents to be enrolled in the plan.
5. Confirm or enter each dependant’s Social Security Number, data of birth, and gender.
6. Select Next.

Review the election information on the Confirm Your Changes page. This page contains personal information as well as the selected and declined benefits. You can compare current benefits to the newly selected benefits. Selected plan details may include covered family members, pay period cost, and beneficiaries.

1. From the Confirm Your Changes page, review the selected and declined benefit type and plan details including covered family members, plan beneficiaries, and cost information.
2. Return to the applicable page to complete changes, as needed.
3. Select Draft to continue the election at a later time or select Submit to complete your elections now. If you select Submit, you cannot make any changes without the assistance of your Benefits Administrator.
4. Select OK, the Confirmation page appears.
5. Select Print to print a summary of your elections.
6. Select Close.