Configure User-Defined Fields

Types of User-Defined Fields

There are three groups of user-defined fields.

A system administrator defines which users (employees, managers, and/or employee administrators) can view the fields. Employees can view these fields on the Other Personal Info tab (Myself > Personal) and the Other Company Info tab (Myself > Jobs). Employee administrators and managers may be granted access to view and edit these fields when viewing an employee record.


Field	Description	Table	Examples
EECUDFIELD01 through EECUDFIELD29	29 fields associated with the employee and a specific component company	EMPCOMP	Parking space Stock options
EEPUDFIELD01 through EEPUDFIELD14	14 fields associated with the employee	EMPPERS	Passport ID for home country
EINUDFIELD01 through EINUDFIELD14	14 fields associated with the employee and a specific country	EMPINTL	Data privacy consent status

User-defined fields have different data types (text, date, and currency) and lengths. Select the data type that meets your specific data storage needs.


Data Types	Description	Example
Text	Stores numbers and letters	Abcde12345
Date	Stores a date	01/01/2012
Currency	Stores currency amounts	5000.00

Configure User-Defined Fields

Configure a user-defined field or edit an existing one.

Navigation:Menu > System Configuration > Business Rules

At the Find By field, enter "U" and select Search.
Select the User-Defined Fields link.

Note
If you are unable to view the link, check your security access rights, as you may not have access rights to view this business rule.
From the Code column, select the field you want to use.
Note that the Field Type column shows the different data types (text, date, and currency). The Max Characters column shows the maximum number of characters allowed for the specific field. Select the data type that meets your specific data storage needs.
From the Change User-Defined Field page, at the Description field, enter the description for the field.
Select the Globe icon to enter descriptions in additional languages.
In the Notes box, enter any notes about this field.
In the Visibility section, select whether you want the field to be visible by employees, employee administrators, and/or managers.
In the Associated Countries section, identify which country(ies) you would like this field available. Select the country from the Available Countries box and move it to the Selected Countries box.
Select Save.

© 2020 UKG Inc. All rights reserved. For a full list of UKG trademarks, visit www.ukg.com/trademarks. All other trademarks, if any, are the property of their respective owners. No part of this document or its content may be reproduced in any form or by any means or stored in a database or retrieval system without the prior written authorization of UKG Inc. (“UKG”). Information in this document is subject to change without notice. The document and its content are confidential information of UKG and may not be disseminated to any third party. Nothing herein constitutes legal advice, tax advice, or any other advice. All legal or tax questions or concerns should be directed to your legal counsel or tax consultant.

Liability/Disclaimer

UKG makes no representation or warranties with respect to the accuracy or completeness of the document or its content and specifically disclaims any responsibility or representation for other vendors’ software. The terms and conditions of your agreement with us regarding the software or services provided by us, which is the subject of the documentation contained herein, govern this document or content. All company, organization, person, and event references are fictional. Any resemblance to actual companies, organizations, persons, and events is entirely coincidental.

Links to Other Materials: The linked sites and embedded links are not under the control of UKG. We reserve the right to terminate any link or linking program at any time. UKG does not endorse companies or products to which it links. If you decide to access any of the third-party sites linked to the site, you do so entirely at your own risk.