Configure Coefficient Overtime Earnings and Pay Statements

Create a coefficient overtime earnings using the coefficient calculation rule. Associate this calculation to any earnings that are subject to the Wages and Fair Labor Standards Act (FLSA) standards.

1. From the Business Rules page, select Earnings.
2. From the Earnings page, select Add.
3. From the Main page, complete the required fields.
4. In General Information, check the Overtime box.
5. In Rules, in the Calculation drop-down list, select Coefficient OT.
6. At the Rate Factor field, enter the appropriate rate factor. The following examples show possible rate factors:
   • For time and a half, enter a rate factor of 0.5.
   • For double-time, enter a rate factor of 1.
7. Select Next.
8. From the Tax page, complete the required fields and select Next.
9. From the Detail page, complete the required fields.
10. In Include Earning In, uncheck the FSLA Average Pay Rate Dollars and FLSA Average Pay Rate Hours boxes.
    The FSLA boxes are checked for earnings that are to be subject to the coefficient overtime standards, not the calculation rule.

Configure earnings that are subject to the Wages and Fair Labor Standards Act (FSLA) overtime standards. Associate those earnings to the coefficient overtime calculations earnings rule.

1. From the Business Rules page, select Earnings and then select the appropriate earnings code.
2. From the Earnings Setup page, select Next.
3. From the Tax page, select Next.
4. From the Detail page, in Include Earning In, check the following boxes:
   • FLSA Average Pay Rate Dollars
   • FLSA Average Pay Rate Hours

Overtime earnings and corresponding shifts can appear on employee pay statements in an easy-to-read format.

Configure Shift/OT Settings from the Pay Group Options page. Assign Shift/OT Settings according to pay group and check type. The shift and corresponding overtime earnings must have the same Charge Date, Job, and Shift. When the Detailed Shifts & OT Rate of Pay option is assigned:

• Shifts appear below the overtime earnings
• Overtime hours are subtracted from the regular earnings hours when the overtime earnings is configured with the Overtime indicator enabled.
  Note If the Overtime indicator is not selected in the Earnings setup, the earnings will not be reduced from the regular hours.
• Overtime pay rate appears as a combined time and a half rate (or other rate)

When the Detailed Shifts option is assigned and overtime pay is applied, but no shifts are paid, the overtime pay displays without a corresponding shift.

Navigation:Menu > Administration > Payroll Admin > Pay Statement Options > Pay Group Options

1. From the Pay Group Options page, view the Shift/OT Settings column.
2. Select Detailed Shifts & OT Rate of Pay for each pay group and check type.
   
3. Select Save.
   Shifts, listed below the earnings on online and printed pay statements, provide a combined overtime rate of pay.
4. During payroll, assign each overtime earnings to the corresponding shift.
   • Job: If working multiple jobs, assign the same overtime and shift earnings to the job.
   • Charge Date: Assign the charge date to each earnings to designate the week's earned wages and overtime.

   

A payroll administrator can configure pay statements to display overtime look-back details on pay statements.

1. On the Pay Group Options page, for the appropriate pay group, check the Enable Earnings Detail box.
2. In the Shift/OT Settings column, select Detailed Shifts & OT Rate of Pay, as needed.
3. Check the Display Charge Date/Week box, as needed.
4. Check the Display OT Look-Back Detail box.
5. Select Save.
   

   Once configured, the pay statement displays the breakdown calculation of any non-discretionary bonus. The total coefficient overtime paid bonus earnings is updated in the Year-to-Date column.