Download the ACA Form Data Files (XML)

Download the ACA Form Data Files (XML)

Your company's data is extracted and made available as a downloadable Export File (ZIP). The Export File contains the Form Data Files (XML), which are prepared in accordance with ACA reporting requirements as stipulated by the IRS.

Note

The IRS rejects Form Data Files larger than 100MB. UltiPro creates multiple Form Data Files (each smaller than 100MB) to meet this requirement, when needed.

The IRS requires all employees on record as of December 31 of the reporting year to be included in the ACA Form Data File. To avoid omissions and possible penalties, your UKG Pro™ solution prevents the generation of Form Data Files until after the last day of the reporting year.

Important

This job aid, Download the ACA Form Data File (XML), includes a description of the export file generated by your UKG Pro solution. Refer to your organization's legal and tax advisors as well as the IRS website, www.irs.gov, to ensure the Form Data File (XML) complies with the latest IRS file requirements.

For security purposes, each ACA Form Data File (XML) downloaded is encrypted and password protected. Upon download, an email with a password is sent to qualified users, as shown. Only those users who have been assigned to roles with the PPACA Administrator role type receive the email with the password. Ensure the PPACA Administrator role type has been assigned to applicable roles in your organization prior to downloading the Form Data File (XML).

ACA XML Download Completed and Password Information Email

Navigation:Menu > Administration > > Reporting > PPACA

  1. From Generate, Finalize, and Distribute Forms page, in the Distribute and Download Forms section, select the Continue button to proceed to the Distribute and Download Forms page.
    ACA Distribute and Download Forms
  2. From the Distribute and Download Forms page, select the desired ALE Name link(s) and then select Download Form.
    ACA Distribute and Download Forms - Download Forms Action
  3. From the PDFs for Print drop-down list, choose None Selected to download the Form Data file (XML).
  4. Check the Download Export File box and then select OK to generate the Export (.zip) file that contains the Form Data File.
    ACA XML File Download
  5. Select the Refresh button to refresh the Download Status, as needed.

    When the file is ready, a Completed link appears in the XML column.

  6. Select the Completed link. The File Transfers page appears (Reporting > File Transfers)
  7. Select the Description link to open the compressed zip file to download and extract XML files. The Federal folder contains the XML file(s) to submit to the IRS.
    Download and Extract XML Files
  8. Upon selecting the files, the Enter Password window appears.
  9. From the e-mail, copy the password.
  10. From the Enter Password window, at the Enter Password field, paste the password to open the file and complete the download process.
  11. Extract and review the Form Data File(s) from the export file to prepare for IRS submission.
    Note

    You must have an application on your computer that can extract the Form Data Files from the .zip file. WinZip and WinRAR are two examples of free file extraction applications that can be downloaded from the internet.

    ACA XML File Download Password Required

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