Configure New Payroll Models

Payroll Models

All pay groups have an associated payroll model for regular payrolls. For off-cycle payrolls, the same or a different payroll model may be associated with the pay group.

The following system-delivered payroll models are available:

Base - Intended for employees who are paid the same amounts every pay period.
Base with Bring in Pay Data - Upload a pay data file or receive pay data from UKG Dimensions.
Enhanced - Intended for employees who require time entry.
Expanded Base - Intended for employees who are paid the same amount every pay period. The model includes a separate print process.
Expanded Base with Bring in Pay Data - Upload a pay data file or receive pay data from UKG Dimensions. This model includes a separate print process.
Expanded Enhanced - Intended for employees who require pay data entry.
Open Close - Intended for off-cycle payrolls that include instant checks or void payments.
Third Party Payment Import - Enables you to import third-party payments through pay data imports. The model is intended for off-cycle payrolls only and does not include create batches or check printing steps. You can modify only pay group assignments for the Third-Party Payment Import Payroll Model.
Note Use either the Base with Bring in Pay Data or the Expanded Base with Bring in Pay Data payroll models to process pay data from UKG Dimensions.

Updated Import Time Payroll Models Labeling

Processes, steps, and titles for payroll models that include import time have been updated. Reference the table below to review the previous labels and compre to the updated labels.

Table 1. Payroll Model Names
Previous	Updated
Base with Import Time	Base with Bring in Pay Data
Expanded Base with Import Time	Expanded Base with Bring in Pay Data

Table 2. Payroll Process Labels
Previous	Updated
Bring in Time	Bring in Pay Data
Cancel Time Import & Lose Changes	Cancel Pay Data & Lose Changes
Submit Time and Calculate Payroll	Submit Pay Data and Calculate Payroll

Table 3. Payroll Step Labels
Previous	Updated
Import, verify time and run validation report for imported file	Bring in and verify pay data and run validation report
Verify imported time	Verify pay data
Cancel time import & lose changes	Cancel pay data & lose changes
Submit imported time	Submit pay data

Base Payroll Model

The Base payroll model is intended for employees who are paid the same amounts every pay period. The processes and steps in this model include the following:


Process	Step
Start payroll	Open and start payroll for this period
Create and calculate payroll	Create payroll work tables Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate payroll	Calculate gross-to-net for pre-check results
Finish payroll	Close and post the payroll for this period Print checks Print direct deposit advices Create direct deposit file for transmission Post payroll to history Allocate tips Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Base with Bring in Pay Data Payroll Model

The Base with Bring in Pay Data payroll model is intended for employees who receive pay data from UKG Dimensions integration. In addition, you can upload a pay data file. The processes and steps in this model include the following:


Process	Step
Start payroll	Open and start payroll for this period
Create batches	Create payroll work tables
Bring in pay data	Import and verify time from alternate source Run the Time Import Validation report
Verify pay data	Verify pay data Run the Time Import Validation report Run the Time Clock Balancing report
Cancel pay data and lose changes	Cancel pay data and lose changes
Submit pay data and calculate payroll	Submit pay data Note UKG Dimensions pay data is processed on this step. Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate payroll	Calculate gross-to-net for pre-check results
Finish payroll	Close and complete payroll for this period Print checks Print direct deposit advices Create direct deposit file for transmission Post payroll to history Allocate tips Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Enhanced Payroll Model

The Enhanced payroll model is intended for employees who require time entry. The processes and steps in this model include the following:


Process	Step
Start payroll	Open and start payroll for this period
Bring in time	Bring in time for auto paid employees
Verify time entry	Verify time entry/PTO Run the Web Time Entry Exceptions report
Cancel time entry/PTO and lose changes	Cancel time entry/PTO and lose changes
Submit time and calculate payroll	Submit time entry/PTO Create payroll work tables Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate payroll	Calculate gross-to-net for pre-check results
Finish payroll	Close and complete payroll for this period Print checks Print direct deposit advices Create direct deposit file for transmission Post payroll to history Allocate tips Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Expanded Base Payroll Model

The Expanded Base payroll model is intended for employees who are paid the same amounts every pay period. The model includes a separate print process. The processes and steps in this payroll model include the following:


Process	Step
Start payroll	Open and start payroll for this period
Create and calculate payroll	Create payroll work tables Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate payroll	Calculate gross-to-net for pre-check results
Print payroll	Print checks Print direct deposit advices Create direct deposit file for transmission
Post and close payroll	Post payroll to history Close and complete payroll for this period Allocate tips Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Expanded Base with Bring in Pay Data Payroll Model

The Expanded Base with Bring in Pay Data payroll model is intended for employees who receive pay data from UKG Dimensions. The model includes a separate print process. The processes and steps in this model include the following:


Process	Step
Start payroll	Open and start payroll for this period
Create batches	Create payroll work tables
Bring in pay data	Import and verify time from alternate source Run the Time Import Validation report
Verify time	Verify pay data Run the Time Import Validation report Run the Time Clock Balancing report
Cancel pay data and lose changes	Cancel pay data and lose changes
Submit pay data and calculate payroll	Submit pay data Note UKG Dimensions pay data is received on this step. Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate payroll	Calculate gross-to-net for pre-check results
Print	Print checks Print direct deposit advices Create direct deposit file for transmission
Finish payroll	Post payroll to history Close and complete payroll for this period Allocate tips Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Expanded Enhanced Payroll Model

The Expanded Enhanced payroll model is intended for employees who require time entry. The model includes a separate print process. The processes and steps in this model include the following:


Process	Step
Start payroll	Open and start payroll for this period
Bring in time	Bring in time for auto paid employees
Verify time entry	Verify time entry/PTO Run the Web Time Entry Exceptions report
Cancel time entry/PTO and lose changes	Cancel time entry/PTO and lose changes
Submit time and calculate payroll	Submit time entry/PTO Create payroll work tables Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate payroll	Calculate gross-to-net for pre-check results
Print	Print checks Print direct deposit advices Create direct deposit file for transmission
Finish payroll	Post payroll to history Close and complete payroll for this period Allocate tips Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Open Close Payroll Model

The Open Close payroll model is intended for off-cycle payrolls that create instant checks and void payments. The processes and steps in this model include the following:


Process	Step
Open payroll	Open and start payroll for this period
Close payroll	Close and complete payroll for this period Post payroll to history Run the Detail Payroll Register report

Third Party Payment Import Payroll Model

The Third Party Payment Import payroll model provides the ability to import third-party payments through time clock imports. The model is intended for off-cycle payrolls only and does not include create batches or check printing steps. The processes and steps in this model include the following:

Note The Third-Party Payment Import payroll model is not editable. You can modify only the pay group assignments for this payroll model.


Process	Step
Start Payroll	Open and start payroll for this period
Bring in Time	Import, verify time and run validation report for imported file Run the Time Import Validation report for pay group
Verify Time	Verify imported time Run the Time Import Validation report for pay group Run the Time and Labor System Balancing report
Cancel Time Import and Lose Changes	Cancel time import and lose changes
Submit Time and Calculate Payroll	Submit imported time Calculate gross-to-net for pre-check results Run the Payroll Edit Detail Listing report Run the Pre-Check Detail Listing report Run the Pre-Check Exceptions report
Calculate Payroll	Calculate gross-to-net for pre-check results
Finish Payroll	Post payroll to history Close and complete payroll for this period Run the Detail Deductions by Employee report Run the Earnings Detail for Balancing report Run the Detail Payroll Register report Run the Paycheck Register report

Manage Payroll Models

Manage payroll model tasks using the Models Summary page.

View a list of available payroll models, including associated pay groups, security permissions, creation date, and last modification date.
Add/Change a payroll model.
Delete a payroll model that is not system-delivered and not associated with a pay group.

Each pay period, the payroll administrator performs a series of steps to process a payroll and create employee pay statements; however, not all pay groups may use the same processing steps. For example, one pay group may be configured for the payroll administrator to enter employee payroll information and another pay group may be configured to import employee payroll information from a time clock system. UKG Pro provides a variety of system-delivered payroll models to designate which processing steps must be completed for each pay group.

Configure New Payroll Models

Configure new payroll models using the Add/Change Payroll Models work event.

Navigation:Menu > System Configuration > Payroll Setup > Payroll Models

From the Payroll Models Summary page, select Add.
From the Model Details page, enter a code and description.
Select Next. The Choose Steps/Reports page appears.
From the Choose Steps and Reports page, select if you want to base the model on a system-delivered or user-defined model.
Note If you select System Delivered, the Third Party Payment Import payroll model is not available to select.
Move steps, reports, and processing stops/pauses from the Available box to the Selected box.
Note If you highlight a step in the Selected column (indicated by a blue outline) and then move a step from the Available column, the new step is added below the selected step.
Select the Up and Down arrows to rearrange the order of the selected steps, reports, and processing stops/pauses, if needed.
Select Next. The Name Processes page appears.
From the name Processes page, enter a name for each of the payroll model processes.
Select Next. The Assign Pay Groups page appears.
From the Assign Pay Groups page, select the available closed pay groups for regular payrolls to assign the payroll model.
Note Selecting a pay group for regular payrolls automatically includes the pay group for the off-cycle payrolls. You can deselect the off-cycle payroll if a different payroll model is required.
Select the available closed pay groups for off-cycle payrolls to assign to the payroll model, if needed.
Select Next. The Summary page appears with the new information.
Note With UKG Pro™ Solution, you can delete payroll models you no longer need. You delete payroll models by selecting specific models to delete from the Model Summary page.

Secure Payroll Process

With UKG Pro™ Solution, a payroll administrator secure payroll processes so that only users in specific roles can run the payroll process.

By default, the processes in the payroll model can be run by any user who has access to the Paygroup Gateway or Payroll Overview pages.

Navigation:Menu > Administration > Payroll Admin > Payroll Setup > Model Summary

From the Payroll Models Summary page, locate the appropriate payroll model from the Security Permissions column and select the link.
Note The Security Permissions column displays Default if a model is on default security or Configured if security permissions were previously edited. If the Security and Permissions column is not available, contact your system administrator.
From the Payroll Security Permissions page, select Configured as the Security Type.
In each of the Available Roles mover boxes, select the appropriate Roles to move for the Selected Roles.
Note You can add one role at a time or all roles at once. If you do not select a role for a process, no user is able to run the process.
Select Save.
To view the payroll models’ security permissions to the specific users who can run each process select View Payroll Security Permissions Report from the Things I Can Do area. The security type and selected roles for every payroll model process will display. Select View users to see the role’s specific usernames.

This document and all information contained herein are provided to you "AS IS" and UKG Inc. and its affiliates (collectively "UKG") make no representation or warranties with respect to the accuracy, reliability, or completeness of this document, and UKG specifically disclaims all warranties, including, but not limited to, implied warranties of merchantability and fitness for a particular purpose. The information in this document is subject to change without notice. The document and its content are confidential information of UKG and may not be disseminated to any third party. No part of this document or its content may be reproduced in any form or by any means or stored in a database or retrieval system without the prior written authorization of UKG. Nothing herein constitutes legal, tax, or other professional advice. All legal, tax, or other questions or concerns should be directed to your legal counsel, tax consultant, or other professional advisor. All company, organization, person, and event references are fictional. Any resemblance to actual companies, organizations, persons, and events is entirely coincidental.