Manage Consolidated Direct Deposit
Consolidated Direct Deposit Files for Multiple Pay Groups
Direct deposit files can be consolidated for multiple pay groups, as well as automatically consolidated for U.S. pay groups that share the same bank routing number and pay dates.
A direct deposit file group is used to identify which pay groups and associated banks should be included in a consolidated direct deposit file.
For example, if a direct deposit file group is created that contains pay groups with a weekly and biweekly pay frequency and a Friday pay date for each pay group, then one week the consolidated file will include only the weekly payrolls and the alternate week the consolidated file will included all the pay groups, both weekly and biweekly.
![Managing Consolidated Direct Deposit Files for Multiple Pay Groups](/AuthoringImages/en-us/Payroll/PayConsolidatedDirectDepositFiles_22621.png)
Configure Consolidated Direct Deposit Security
Security access for specific roles and users must be granted in order to complete payroll functions such as direct deposit file groups, view status of direct deposit group files, and view file recipients with exceptions that will be used to consolidate direct deposit files.
The final role configuration that needs to be completed is enabling the ability to view any file recipients with exceptions This can be accessed and configured as follows:System Configuration > Role Administration > select the role > Web Access Rights > Reporting > File Transfers > View File Recipients with Exceptions. The configuration provides a list of any individuals that may no longer be authorized to view data for a certain pay group.
Add or Change Direct Deposit File Groups
Direct deposit file group information including direct deposit group code, direct deposit group name, pay groups, country, file recipients, and test mode can be added or changed.
Consolidation of pay groups is only available for U.S. pay groups, sharing (the same routing number), and U.S. banks. Several key items must be configured:
- File Group must have a recipient(s)
- Recipient(s) must be qualified for included pay groups
- Recipient(s) employee status must be Active
- Recipient(s) must have the Payroll role type
- Recipient(s) must have access to file transfers
Consolidate a Direct Deposit File
When a pay group is assigned to a direct deposit file group, the direct deposit group name will display on the Payroll Overview page for the pay group.
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