Add or Change Direct Deposit Accounts - Canada

Direct Deposit Account Types

You can create the following types of direct deposit accounts:

  • Percentage - Sends a percentage of the net pay to the designated direct deposit account.
    Important All direct deposit allocation percentages are rounded to the nearest hundredth. For example, you can enter 90.99% as an allocation percentage for an account which will round up to 91%. 99.4% is the greatest percentage allowed. Best practices are to create an available balance account along with a percentage account to capture the entire amount.
  • Flat Amount - Sends a flat dollar amount of the net pay to the designated direct deposit account.
    Depending on your configuration, the system may process partial amounts for flat amount accounts in two different ways:

    • By default, if there are not enough funds to cover the flat amount, then no funds will be sent to this account for that pay. Instead, partial funds are sent to the Available Balance account.

    • If the system is configured to allow partial dollar amounts, when a pay results in a deposit that is less than the total dollar amount designated for the account, the partial aount is deposited. The system funds the accounts in the priority order listed on the screen until the pay is exhausted.

    Note

    • When the system is configured to allow partial dollar amounts, the following message is displayed on the Direct Deposit Summary page: "Accounts with an active status and an amount are displayed in the order they will be funded."

    • You can create either flat amount or percentage accounts, but you cannot create a combination of both flat and percentage accounts.

  • Available Balance - Sends the remaining net pay after other direct deposit account rules have been applied to the designated direct deposit account. You can only have one account marked as Available Balance.
    Note

    Best practices recommendations are to create a single Available Balance account when only one account for 100% of the amount is required.

Add or Change Direct Deposit Accounts

Add or change direct deposit accounts on the Direct Deposit Detail page.

Navigation:Menu > Myself > Pay > Direct Deposit

  1. From the Direct Deposit Summary page, complete one of the following:
    • To add a direct deposit account, select Add.
    • To change direct deposit account information, select an account from the list.
  2. From the Direct Deposit Detail page, enter a description, if available.
  3. Enter a bank name, if needed.
  4. Enter a branch number and a banking institution number.
  5. Enter an account number.
  6. Select a status of Active or Inactive for the account.
  7. In the Amount section, complete one of the following:
    • To specify a specific dollar amount, select the Flat Amount radio button and enter the dollar amount without a dollar sign.
    • To specify a specific percentage, select the Percent Amount radio button and enter the percentage without a percent sign.
    • To specify the available balance, select the Available Balance radio button.
  8. Select Save.
  9. Select Submit. The Direct Deposit Summary page appears with the new account.

Create Multiple Direct Deposit Accounts

You can add multiple direct deposit accounts if the accounts receive a flat amount or a percentage of the pay.

When you set up multiple accounts, at least one of the accounts must be an Available Balance type to account for any remaining amount and to allow for rounding.

Refer to the table below for an example scenario.

Account TypeAmount
Percentage Account 180%
Percentage Account 210%
Available Balance AccountAny remaining amount
Note You cannot have multiple Available Balance accounts regardless of the status (active or inactive). To add a new Available Balance account, you must first archive the existing Available Balance account. Archiving the account will remove the account but save the historical data.
Tip To deposit all of your net pay into one account, the recommended best practice is to create a single Available Balance account.

Archive Direct Deposit Accounts

When you archive a direct deposit account, the system saves the historical data.

  • Menu > Myself > Pay > Direct Deposit
  • Menu > Administration > Employee Admin > My Employees > Select an Employee > Pay > Direct Deposit
  • Menu > My Team > My Employees > select an employee > Pay > Direct Deposit
  1. From the Direct Deposit Summary page, select the check box next to the Account.
  2. Select the Archive button.
  3. Select OK in the confirmation dialog box.
    Archived appears in the Status column.
    Note You cannot reactivate an archived account. However, you can select the account link to review the account details in the Direct Deposit Detail page. Using the informaiton displayed on that page, you can reenter the account with an Active status, if needed.