Add or Change Direct Deposit Accounts

Add or Change Direct Deposit Accounts

Add or change direct deposit accounts on the Direct Deposit Detail page.

Navigation:Menu > Myself > Pay > Direct Deposit

Tip

If you are unable to add, change, or archive information on the page, it may be due to how your company has configured the system. Please contact you company's system administrator for more details.

  1. From the Direct Deposit Summary page, complete one of the following:
    • To add a direct deposit account, select Add.
    • To change direct deposit account information, select an account from the list.
    Shows an image of the Direct Deposit Detail page
  2. From the Direct Deposit Detail page, employees can enter a description, if needed. Managers and administrators cannot view this field.
  3. Add a traditional or a PayPal account.
    OptionDescription
    Add a traditional bank account:
    1. In the Employee Bank info field, select a bank name.
      Note The Employee Bank info field is only available if configured. Skip this step if the field is not available.

    2. Enter a routing number and an account number. Confirm with your financial institution the correct ABA routing number specific to your direct deposit.

    3. Select a bank account type: Checking, Debit Card, or Savings.

    Add a PayPal account:
    Tip PayPal functionality is coming soon and is not yet available to all customers.

    1. Select the PayPal button.

    2. Select Proceed to authorize personal information sharing with PayPal.

    3. Complete the prompts to connect to an existing PayPal account or to create a new one.
      Note After you successfully connect to a PayPal account, the Routing number, Account number, and Account type (checking) fields are automatically populated and cannot be modified. Employee Bank info will not display.
  4. Select a status of Active or Inactive for the account.
  5. In the Amount section, complete one of the following:
    • To specify a specific dollar amount, select the Flat Amount radio button and enter the dollar amount without a dollar sign.
    • To specify a specific percentage, select the Percent Amount radio button and enter the percentage without a percent sign.
    • To specify the available balance, select the Available Balance radio button.
    Important

    All direct deposit allocation percentages are rounded to the nearest hundredth. For example, you can enter 90.99% as an allocation percentage for an account which will round up to 91%. 99.4% is the greatest percentage allowed. Best practices are to create an available balance account along with a percentage account to capture the entire amount.

  6. Select Save.
    Note

    A warning may appear depending on your company preferences indicating that this will result in a Prenote rather than a Direct Deposit. A Prenote account receives a zero balance direct deposit to test the transfer until a payroll is processed. The account is converted to a Direct Deposit after this account test is complete.

  7. Select Ignore Warnings.
  8. Select Submit.

    The Direct Deposit Summary page appears with the new account.

Direct Deposit Account Types

You can create three types of direct deposit accounts: available balance, flat amount, ore percent amount.

Percent Amount

Percentage amount accounts receive a percentage of the net pay to the designated direct deposit account.

All percentages are rounded to the nearest hundredth. For example, 90.99% is rounded up to 91%. 99.4% is the greatest percentage allowed.

As a best practice, create an available balance account along with a percentage account to capture the entire amount.
Note You can create either flat amount or percent amount accounts, but you cannot create a combinate of both flat and percent accounts.

Flat Amount

A flat dollar amount of the net pay is sent to a flat amount direct deposit account.

Depending on your configuration, the system may process partial amounts for flat amount accounts in two different ways:

  • By default, if there are not enough funds to cover the flat amount, then no funds will be sent to flat amount account. Instead, all partial funds are sent to the available balance account.

  • If the system is configured to allow partial dollar amounts, the following message is displayed: "Accounts with an active status and an amount are displayed in the order they will be funded." In this case, when a deposit is less than the dollar amount designated for the flat amount account, the partial amount is deposited. The system funds the accounts in the priority order listed on the screen until the pay is exhausted.

Note You can create either flat amount or percent amount accounts, but you cannot create a combinate of both flat and percent accounts.

Available Balance

After other direct deposit account rules have been applied, the remaining net pay is sent to the designated available balance account.

As a best practice, when only one account for 100% of the amount is required, create a single available balance account.

You cannot have multiple available balance accounts regardless of the status (active or inactive). To add a new available balance account, you must first archive the existing available balance account. Archiving the account will remove the account but save the historical data.

Create Multiple Direct Deposit Accounts

You can add multiple direct deposit accounts if the accounts receive a flat amount or a percentage of the pay.

When you set up multiple accounts, as a best practice, create an available balance type to account for any to account for any remaining amount and to allow for rounding.

Refer to the table below for an example scenario.

Account TypeAmount
Percentage Account 180%
Percentage Account 210%
Available Balance AccountAny remaining amount
Note You cannot have multiple Available Balance accounts regardless of the status (active or inactive). To add a new Available Balance account, you must first archive the existing Available Balance account. Archiving the account will remove the account but save the historical data.
Tip To deposit all of your net pay into one account, the recommended best practice is to create a single Available Balance account.

Archive Direct Deposit Accounts

When you archive a direct deposit account, the system saves the historical data.

  • Menu > Myself > Pay > Direct Deposit
  • Menu > Administration > Employee Admin > My Employees > Select an Employee > Pay > Direct Deposit
  • Menu > My Team > My Employees > select an employee > Pay > Direct Deposit
  1. From the Direct Deposit Summary page, select the check box next to the Account.
  2. Select the Archive button.
  3. Select OK in the confirmation dialog box.
    Archived appears in the Status column.
    Note You cannot reactivate an archived account. However, you can select the account link to review the account details in the Direct Deposit Detail page. Using the informaiton displayed on that page, you can reenter the account with an Active status, if needed.