Complete and Edit Clock Entries

Provides step-by-step information on how to complete and edit clock entries.

Complete and Edit Clock Entries

Add Clock Entries

Hourly employees complete time clock entries to ensure accurate work hours.

The Clocks field on the Daily Timesheet displays the employee’s clock swipe information. It allows the input of clock overrides as well. The time can be configured to display in several formats, including number (HH:MM or decimal) or hour (12- or 24- hour). The default display is in the 24-hour HH:MM format.

Navigation:Daily TS > Employee's Timesheet

  1. On the Timesheet page, locate the row of the date where you want to add a clock, then select the New Clock Entry icon (plus sign).
    New Clock Entry icon on the Daily Timesheet page for an employee
    The Add New Clock view appears.
  2. In the Add New Clock view, in the Time field, enter the time for the new clock.
    Add New Clock Dialog Box
  3. In the Type field, from the drop-down list, select the clock type.
  4. Select Add.

    To help you add pairs of On and Off clocks quickly, when you add an On clock entry, the Type field automatically updates to Off.

  5. Repeat the steps above to add more clocks as needed. When you are finished, select Submit.
    The timesheet is updated.

Edit Existing Clock Entries

Occasionally, minor edits must be made to an employee's clock-in or clock-out times to match actual shift times. Doing so avoids irregular codes such as LATEs (clocked-in late), LEs (clocked-out early), and UATs (unallocated time) from appearing in the employee's record.

Navigation:Daily TS > Employee's Timesheet

  1. On the Timesheet page, locate and select the clock you want to modify.
    Edit a Clock Time
    The clock's time is selected, and a popup appears displaying other options.
  2. In the clock field, enter the new time.
  3. Select Submit.

    An employee's initial clock records are populated from the card reader interface. The employee's physical clock-on and clock-off times are preserved in the system, although the clock overrides are the ones processed for the purpose of creating work detail records.

    The clock reflects the new time.

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