Complete Form I-9 as an Authorized Reviewer
Complete Form I-9 Tasks for a New Hire as an Authorized Reviewer
For employees who have been assigned as Form I-9 reviewers, they can complete the Form I-9 tasks associated with an assigned new hire who is in any status other than Initial Review.
- Access the Assigned I-9 Tasks page in one of two ways:
The Assigned I-9 Tasks page includes the task name, start date, due date, onboarding owner, and task. The types of tasks include:
- Employee selects the My Onboarding link from UKG Pro. On the Onboarding Welcome Aboard page, an Assigned I-9 Tasks section shows the number of assigned tasks. The reviewers select Go to I-9 Tasks to go to the list of tasks assigned to them.
- Employee, who was hired without using Onboarding, selects the My Onboarding link from UKG Pro and is taken directly to the Assigned I-9 Tasks page.
- New Hire Correction – New Hire needs to make edits to their Form I-9.
- Section 2 – Employees with Form I-9 due date of three-week days or fewer.
- Reverification – Employees that have expiring employee documents and/or receipts.
- Completed – All tasks have been completed.
- Select the new hire's name from the Name column.
- Complete the Employment Eligibility (Form I-9) page.
- Review Section 1, which includes Employee Information such as name, address, and date of birth.
- If employees do not provide their Social Security Number, you may request that the new hire make this correction by selecting Request Correction From New Hire.
- If corrections are required, select the Request Correction from New Hire link, select the fields you want the new hire to correct along with a comment, and then select Send Correction Request.
- Review Section 2, which must be completed and signed within three business days of the employee's start date. Examine one document from List A or a combination of one document from List B and one document from List C.
- If the Alternative Procedure Authorized by DHS option was selected, upload electronic copies of the documents examined for employment eligibility verification, either from List A or from List B and C. These documents must be uploaded immediately after signing Section 2.After signing Section 2, a warning message appears stating that documents need to be uploaded to remain compliant. Once the documents have been uploaded, the message no longer appears.Note Refer to Handbook for Employers M-274 for guidance on implementing alternative procedures for document examination approved by the Secretary of DHS.
- In the Certification section, enter the company's name and address.
- Enter your name to give consent that the documents are reviewed, and the employee appears eligible to work in the United States, and then select Sign.
- In the Tasks section, select the Review and Submit New Hire Summary link.
- After a final review, select Submit for Processing. The new hire will transition to Process Hires in the UKG Pro solution.
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