Complete Form I-9 as an Authorized Reviewer

Provides instructions for employees to complete Form I-9 tasks for an assigned new hire.

Complete Form I-9 as an Authorized Reviewer

Complete Form I-9 Tasks for a New Hire as an Authorized Reviewer

For employees who have been assigned as Form I-9 reviewers, they can complete the Form I-9 tasks associated with an assigned new hire who is in any status other than Initial Review.

  1. Access the Assigned I-9 Tasks page in one of two ways:
    • Employee selects the My Onboarding link from UKG Pro. On the Onboarding Welcome Aboard page, an Assigned I-9 Tasks section shows the number of assigned tasks. The reviewers select Go to I-9 Tasks to go to the list of tasks assigned to them.
    • Employee, who was hired without using Onboarding, selects the My Onboarding link from UKG Pro and is taken directly to the Assigned I-9 Tasks page.
    The Assigned I-9 Tasks page includes the task name, start date, due date, onboarding owner, and task. The types of tasks include:
    • New Hire Correction – New Hire needs to make edits to their Form I-9.
    • Section 2 – Employees with Form I-9 due date of three-week days or fewer.
    • Reverification – Employees that have expiring employee documents and/or receipts.
    • Completed – All tasks have been completed.
  2. Select the new hire's name from the Name column.
  3. Complete the Employment Eligibility (Form I-9) page.
    1. Review Section 1, which includes Employee Information such as name, address, and date of birth.
    2. If employees do not provide their Social Security Number, you may request that the new hire make this correction by selecting Request Correction From New Hire.
    3. If corrections are required, select the Request Correction from New Hire link, select the fields you want the new hire to correct along with a comment, and then select Send Correction Request.
    4. Review Section 2, which must be completed and signed within three business days of the employee's start date. Examine one document from List A or a combination of one document from List B and one document from List C.
    5. If the Alternative Procedure Authorized by DHS option was selected, upload electronic copies of the documents examined for employment eligibility verification, either from List A or from List B and C. These documents must be uploaded immediately after signing Section 2.
      After signing Section 2, a warning message appears stating that documents need to be uploaded to remain compliant. Once the documents have been uploaded, the message no longer appears.
      Note Refer to Handbook for Employers M-274 for guidance on implementing alternative procedures for document examination approved by the Secretary of DHS.
    6. In the Certification section, enter the company's name and address.
    7. Enter your name to give consent that the documents are reviewed, and the employee appears eligible to work in the United States, and then select Sign.
    8. In the Tasks section, select the Review and Submit New Hire Summary link.
    9. After a final review, select Submit for Processing. The new hire will transition to Process Hires in the UKG Pro solution.