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Manage Employee Emergency Contacts

Provides step-by-step information on how to add or change emergency contact information.

Manage Employee Emergency Contacts

Emergency Contact Information Management

Manage employee emergency contact information using the Emergency Contacts pages, including Emergency Contact Details and the Add Emergency Contact pages.

  • View list of emergency contacts
  • View details for an emergency contact, including the contact's name, gender, their relationship to the employee, and country-specific telephone number(s).
  • Add or change an emergency contact's information

On the Emergency Contacts page, you can select to view emergency contacts that are either active or inactive, or view contacts in both statuses.

Emergency Contact Details

View and manage details for employees' emergency contacts on the Contacts Detail page.

The information that appears on the page includes the emergency contact’s name, gender, the contact’s relationship to the employee, and telephone number(s).

Enable Web Access Rights to Emergency Contacts

For security purposes, system administrators must configure access to the Emergency Contacts page.

To add, view, and edit emergency contacts, employee, manager, and employee administrator roles must have security access enabled for the Emergency Contacts page.

Navigation:Menu > System Configuration > Security > Role Administration

  1. From the Role Administration page, search for and select the desired role.
  2. Select Next.
  3. From the Web Access Rights page, navigate to:
    • Employee Admin > My Employees > My Employees List > Employee Admin > Personal > Emergency Contacts
    • Manager > My Employees > My Employees List > Employee Admin > Personal > Emergency Contacts
    • Myself > Personal > Emergency Contacts
  4. For the Emergency Contacts area, select the Add, View, and Edit boxes.
  5. Select Save.

Add or Change Emergency Contacts for Employees

Add or change emergency contacts for employees on the Add/Change Emergency Contacts page.

Tip If you are unable to add or change information on this page, or do not have an Add, Edit, or Delete button available to you, it may be due to how your company has configured the system. Please contact your company's system administrator for more details.
The required fields First Name, Last Name, Relationship, and Preferred Phone Number (home, work, or other) must be completed to successfully add or change an emergency contact.

Navigation:Menu > Administration > Employee Admin > My Employees > select employee > Personal > Emergency Contacts

  1. From the Emergency Contacts page, complete one of the following:
    • To add an emergency contact, select Add.
    • To change emergency contact information, select the link for the contact, and select Edit.
  2. Check the Contact is Active if you want to create an active contact.
  3. Enter the contact's name and gender information.
  4. Select the emergency contact's relationship to the employee such as spouse or child.
  5. Enter the contact's home and work telephone numbers, their respective country, and specify the preferred number.
    Digits entered in the phone number field are automatically validated and formatted (including country code, hyphens, and spaces) based on the selected country. When digits entered into the field do not match the country’s phone number format, a warning message appears to request a review of the number before saving.
    Note Several countries and territories, including Antarctica, Bouvet Island, French Southern Territories, Heard Island and McDonald Islands, Johnston Atoll, Kingman Reef, Navassa Islands, Netherlands Antilles, Pitcairn Islands, and U.S. Minor Outlying Islands, are not automatically formatted with the country code; but, you can enter the phone number.
  6. Select Save.
    The Emergency Contacts page appears with the new information

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