View the Pay Period Summary

Provides information on viewing the Pay Period Summary.

View the Pay Period Summary

View Pay Period Summary

The Pay Period Summary displays a weekly summation of data for selected employees and a selected time (pay) period. From this summary, supervisors can view, authorize, unauthorize, and print the displayed timesheets.

The Pay Period Summary requires timesheet data for the entire duration of a given work week. There are cases where Daily Timesheet data is not included in the summary. For example, if a Daily Timesheet has four days submitted and one day not submitted, then that timesheet doesn't display in the summary. Timesheet information can be changed by accessing the appropriate Weekly Timesheet for the selected employee(s) and pay period and making necessary modifications.

Navigation:PP Summary

  1. From the Pay Period Summary page, in the Selection Parameters section, complete the applicable filters.

    The parameter for Pay Groups is mandatory. Use the following optional filters to retrieve appropriate timesheets:

    • Pay Groups
    • Pay Period Selection
    • Start Date
    • Include Pay Periods
    • Authorization
    • Timesheet Submitted
    • Employee Filters
    • Display Per Page
    Pay Period Summary Selection Parameters
  2. Select Go.

    The Pay Period Summary appears.

    Pay Period Summary
    Note The Pay Period Summary only displays those time codes if the Time Code Summarize box is checked on the Time Codes Detail page.
  3. Use the following options to view additional timesheet details and perform timesheet actions:
    • Authorize All check box – Check this box if authorizing all timesheets.
    • Pay Period hyperlink – Select the pay period hyperlink to access the employee's timesheets for the full pay period.
    • Employee hyperlink – Select the hyperlink for the employee to access the override information.
    • Week hyperlink – Select the hyperlink to access the employee's timesheet for that week.
    • Submit button – Select to submit modifications made through the hyperlink's access.
    • Print button – Select to print the summary.

Pay Period Summary Search Options

On the Pay Period Summary, you have many filter options available to return the timesheets you need to view.

Field Optional Action
Pay Groups Select the pay group to which the employee(s) belongs.
Pay Period Selection
  • Select Current Pay Period to display a summary of the current pay period.
  • Select Manual Date Range to display a summary of a user-defined pay period.
  • Select Prior Pay Period to display a summary of the previous pay period.
Start Date Enter a date or choose a date from the Date calendar icon. Entering or selecting a date in this field sets the Pay Period Selection to Manual Date Range. Dates are formatted as MM/DD/YYYY.
Include Pay Periods Specify additional pay periods to add to the selected Pay Period Selection and/or Manual Date fields. Select -1 to -4 to limit the number of prior pay periods you can select from the Pay Period Summary. For example, select Current Pay Period and Include Pay Periods as -4, the result searches for the current pay period and also displays data from the prior four pay periods.
  • Select All Records to include all authorized and unauthorized weekly timesheets in the summary.
  • Select Weekly Timesheet Authorized Records to include only authorized timesheets in the summary (includes partially authorized weeks such as Monday and Tuesday are authorized; Wednesday through Friday are not).
  • Select Weekly Timesheet Unauthorized Records to include only unauthorized timesheets in the summary.
  • Select Fully Authorized Timesheets Only to include only timesheets that have full authorized weeks.
  • Select Fully Unauthorized Timesheets Only to include only timesheets that have full unauthorized weeks.
Timesheet Submitted
  • Select All to include all submitted and not submitted weekly timesheets.
  • Select Submitted Only to include only submitted weekly timesheets in the summary.
  • Select Not Submitted Only to include only not submitted weekly timesheets in the summary.
Employee Filters Use these filters to determine the individual timesheets included in your summary. The employee filters consist of Employees, Teams, Shift Patterns, and Calc Groups.
Display Per Page Use the Display Per Page drop-down to determine how many records to display per page.

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