View the Supervisor Summary

Provides information on viewing the Supervisor Summary.

View Supervisor Summary

View the Supervisor Summary

The Supervisor Summary displays a weekly summation of data for a selected employee(s) and time (pay) period. From this summary, supervisors can view, authorize, unauthorize, and print selected timesheets.

Data is gathered from daily and weekly timesheets, depending on which timesheet format the selected employee uses, and displayed on the Supervisor Summary as weekly totals.

The Supervisor Summary requires timesheet data for the entire duration of a given work week. There may be cases where Daily Timesheet data is not included in the summary. For example, if a Daily Timesheet user has four days submitted and one day not submitted, then that employee will not be displayed on the summary.

Navigation:Sup. Summary

  1. From the Supervisor Summary page, in the Selection Parameters section, complete the applicable filters.

    The Week Start Date defaults to the current week. Use the following optional filters to retrieve appropriate timesheets:

    • Start Date
    • Week Start Date
    • Authorization
    • Timesheet Submitted
    • Employees
    • Order By
    Selection Parameters Page for the Weekly Timesheet Summary
  2. Select Go. The Weekly Timesheet Summary page appears.
    Weekly Timesheet Summary Page
  3. Use the following options to view additional timesheet details and perform timesheet actions:
    • Employee Hyperlink – Select an employee's name to view the employee's default timesheet.
    • Print – Select to print the summary.
    • Authorize All Submitted – Select to authorize all submitted timesheets on the summary list.
    • Authorize All Un-Submitted – Select to authorize all un-submitted timesheets on the summary list.
    • Previous Week – Select to view a timesheet summary for the previous week.
    • Next Week – Select to view a timesheet summary for the next week.
    Note The Supervisor Summary only displays time codes that have the attribute Time Code Summarize box on the Time Codes Details page checked.
  4. Select Submit. The chosen action updates the applicable timesheet(s).

Supervisor Summary Search Options

On the Supervisor Summary, you have many filter options available to return the timesheets you need to view.

Filter Description
Start Date Enter a date or choose a date from the calendar date pop-up window. Entering or selecting a date in this field sets the Week Start Date drop-down to Manual Date Range. Dates are formatted as MM/DD/YYYY.
Week Start Date Select a pre-set week combination from the drop-down list. The list is populated with Manual Date Range and week combinations starting from twelve weeks prior to the current week up to twelve weeks after.

The timesheet then uses the week for the date chosen starting from the System Week Start Date as shown in the following example:

System Week Start Date = SUN. If the employee selects Tuesday, May 18, 2021, the timesheets from Sunday, May 16, 2021 to Saturday May 22, 2021 are included.

  • Select All Records to include all authorized and unauthorized timesheets in the summary.
  • Select Weekly Timesheet Authorized Records to include only authorized timesheets in the summary (this includes partially authorized weeks such as Mon and Tues).
  • Select Weekly Timesheet Unauthorized Records to include only unauthorized timesheets in the summary.
  • Select Fully Authorized Timesheets Only to include only timesheets that have full authorized weeks.
  • Select Fully Unauthorized Timesheets Only to include only timesheets that have full unauthorized weeks.
Timesheet Submitted
  • Select All to include all submitted and not submitted timesheets. Select Submitted Only to include only submitted timesheets in the summary.
  • Select Not Submitted Only to include only not submitted timesheets in the summary.
Employees Use these filters to determine the individual timesheets included in your summary. The employee filters consist of Employees, Teams, Shift Patterns, Calc Groups, and Pay Groups.
Order By Use the Order By drop-down list to determine the order for the summary data.

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