Any time that exists on a timesheet is assigned to a specific timesheet day. The date of that time may be different than the assigned timesheet day, depending on how the Day Split rule is configured.
For example, an overnight employee works from 10:00 p.m. on Monday until 3:00 a.m. on Tuesday the next morning. Although this time spans two days, calculated time is only assigned to the timesheet day of Monday. This affects calculations like weekly overtime.
Note:
This rule is effective for the entire timesheet where the pay rule revision is valid (that is, if the pay rule range is valid until May 5, but the pay period ends on May 7, the Day Split rule within this range applies until May 7).
To split a timesheet day means to automatically break a single time entry or punch pair into two separate time entries or punch pairs, with each being assigned to a different timesheet day.
Note:
The behavior and examples referenced in this topic assume shifts and schedules are not being used.
At the Split Timesheet Day field, the Never option means that all time entries and punch pairs are prevented from automatically splitting. This is the default behavior when the Day Split rule is absent. Generally, by default all shift time belongs to the start day of the shift.
Note:
This setting is relevant only for punches on time clock timesheets that are received from a time clock or the Punches import. When set to Never, manually added or edited punches always respect the day assigned by the user.
At the Providing the Start of the Day is After field, this value defines what time a day is expected to begin.
| Time Value | Check In Punch Before This Time | Check In Punch On or After This Time |
|---|---|---|
| 12:00 a.m. – 11:59 a.m. | Punch is assigned to the previous timesheet day | Punch is assigned to the current timesheet day |
| 12:00 p.m. – 11:59 p.m. | Punch is assigned to the current timesheet day | Punch is assigned to the next timesheet day |
At the Assign All Time Entries That Fall Within “x” H “x” M After the Day Start to the Following Day field, this value determines how long after a check in punch that a check out punch on the next day can occur and still be paired.
| Hour and Minute Value | Start of Day | Check In Punch | Check Out Punch | Result |
|---|---|---|---|---|
| 13h 0m | 12:00 a.m. | 9:00 p.m. Tuesday | 9:00 a.m. Wednesday | Punch pair is assigned to the timesheet day of Tuesday |
| 15h 0m | 12:00 a.m. | 9:00 p.m. Tuesday | 1:00 p.m. Wednesday | Missing Out Punch issue on Tuesday and a Forgot To Punch In issue on Wednesday |
| 13h 0m | 10:00 p.m. | 11:00 p.m. Tuesday | 1:00 p.m. Wednesday | Punch pair is assigned to the timesheet day of Wednesday |
| 13h 0m | 2:00 a.m. | 1:00 a.m. Tuesday | 11:00 a.m. Tuesday | Punch pair is assigned to the timesheet day of Monday |
| 13h 0m | 2:00 a.m. | 1:00 a.m. Tuesday | 3:00 p.m. Tuesday | Missing Out Punch issue on Monday and a Forgot To Punch In issue on Tuesday |
| 13h 0m | 2:00 a.m. | 1:00 a.m. Tuesday | 1:00 p.m. Wednesday | Missing Out Punch issue on Monday and a Forgot To Punch In issue on Wednesday |
At the Split Timesheet Day field, the Daily option indicates that each timesheet day is evaluated and, based on the split rule, a time entry on that day may be subject to splitting into two entries, with one being assigned to a separate timesheet day. This may also be referred to as a “hard split.” Hard splits can occur with both hourly time entries and punch pairs. Manually added time can also be split by this rule configuration.
The most common split is to split time that crosses over midnight for overnight employees. For example, an employee punches in at 7:00 p.m. on Tuesday and punches out at 4:00 a.m. on Wednesday. By default, this creates a punch pair for timesheet day Tuesday 7:00 p.m. – 4:00 a.m. (9h). But with a daily split at midnight, this creates two punch pairs: Tuesday 7:00 p.m. – 12:00 a.m. (5h) and Wednesday 12:00–4:00 a.m. (4h).
The Before Premiums option splits time entries before premiums and overtime are calculated. If a split occurs, each resulting time entry is evaluated separately when calculating premiums and overtime. This behavior resembles the same results if both time entries were entered separately without the Day Split rule.
| Rule | Check In Punch | Check Out Punch | Result |
|---|---|---|---|
| Shift Premium – If employees work more than two hours after 8 p.m., they receive premium pay for those hours. Day Split – Rule is configured for 12:00 a.m., which assigns any time after to the next day. |
11:00 p.m. Monday | 4:00 a.m. Tuesday | Employees worked five hours. They do not qualify for the shift premium, despite working continuously for more than two hours after 8 p.m. |
| Daily Overtime - Employees receive overtime for any time worked over eight hours. Day Split – Rule is configured for 12:00 a.m., which assigns any time after to the next day. |
3:00 p.m. Monday | 3:00 a.m. Tuesday | Employees work 12 hours and qualify for 1 hour of daily overtime on Monday. Split occurs first, and then overtime is calculated. |
The After Premiums option splits calculated time after premiums but before overtime is calculated.
The After Overtime option splits calculated time after both premium and overtime are calculated.
When choosing to split a day After Premiums or After Overtime (and Premiums), you can also choose the Split Premiums option that will split the resulting premium. When this option is enabled, the premium that is calculated before the day split is then split in the same way.
| Rule | Check In | Check Out | Result | Split Premiums? |
|---|---|---|---|---|
| Shift Premium – If employees work more than two hours after 8:00 p.m., they receive premium pay for those hours. Day Split – Rule is configured for 12:00 a.m., which assigns any time after to the next day. |
7:00 p.m. Monday | 1:00 a.m. Tuesday | Employees qualify for five hours of shift premium (8:00 p.m. – 1:00 a.m.). The split generates two time entries: Monday 7:00 p.m. – 12:00 a.m. and Tuesday 12:00–1:00 a.m. |
If Yes, then five hours of shift premium are also split. If No, then five hours of shift premium remain assigned to Monday. |
Note:
This example only applies to premiums. There is no option to split overtime because overtime is just the promotion of one pay type to another, whereas premium is a separate area of timesheet detail. Overtime is associated with the appropriate day based on whether you split before or after overtime.
The End of Timesheet option indicates that only the last timesheet day of the timesheet is evaluated and, based on the split rule, a time entry on that day may be subject to splitting into two. One is assigned to a separate timesheet day, which is typically the first day of the next timesheet.
The same behavior applies for the End of Timesheet option as for Daily splits, except that the split only occurs for the last day on the timesheet.
Depending on when you choose to split the timesheet day (Daily or End of Timesheet [hard splits]), the Providing the Start of Day is After "x" value determines when the split should occur. Similar to never splitting a timesheet, this is the time when a day is expected to begin. On the "x" value determines what day the split should occur, relative to the current day; in most cases, the current day is the day of the check in punch. All time on or after the day and time defined for these two settings is assigned to the next day.
The Assign all time entries that fall within “x” value determines how long after a check in punch that a check out punch on the next day can occur and still be automatically paired. This pairing allows the entries to be considered for splitting. This does not apply to manually added punches.