Example Recruiting Processes

Every organization has different levels of collaboration between the Recruiter and Hiring Manager. The details of your Recruiting Process partly depend on how closely their responsibilities overlap.

Collaboration Between Recruiter and Hiring Manager

If your Recruiter and Hiring Manager share responsibilities during the recruiting process, you might want to use these steps:

Step Name	Phase	Description
Applied	Apply	The candidate submitted the application.
Being Reviewed	Initial Review	The Recruiter is conducting the initial review.
Phone Screen	Initial Review	The Recruiter is conducting phone screening.
Send to Hiring Manager	Initial Review	The Recruiter has forwarded the candidate's information and results of the phone screening to the Hiring Manager.
Schedule Interview	Interview	The Hiring Manager requests an interview.
On-Site Interview	Interview	The Recruiter, Hiring Manager, or both conduct an interview with the candidate.
Extend Offer	Offer	The Hiring Manager requests that an offer is prepared.
Offer	Offer	The offer is extended to the candidate.
Pre-Employment Checks	Application Verification	The Recruiter is processing background and drug screening checks of the candidate.
Offer Declined	Offer	The candidate declined employment.
Hired	Hire	The Recruiter has confirmed and marks the candidate as hired.
No Longer Interested	Applicant Withdrew	The candidate is no longer pursuing this job opportunity.
Declined	Decline	The Recruiter or Hiring Manager has declined to hire the candidate.

Recruiter or Hiring Manager Works Independently

If only the Recruiter or Hiring Manager manages the recruiting process, you might want to use these steps:

Step Name	Phase	Description
Applied	Apply	The candidate submitted the application.
Being Reviewed	Initial Review	The Recruiter or Hiring Manager is conducting the initial review.
Phone Screen	Initial Review	The Recruiter or Hiring Manager is conducting phone screening.
On-Site Interview	Interview	The Recruiter or Hiring Manager is conducting the interview.
Offer	Offer	The Recruiter or Hiring Manager prepares the offer and extends it to the candidate.
Pre-Employment Checks	Application Verification	The Recruiter or Hiring Manager is processing background and drug screening checks of the candidate.
Offer Declined	Offer	The candidate declined employment.
Hired	Hire	The Recruiter or Hiring Manager has confirmed and marks the candidate as hired.
Declined	Decline	The Recruiter or Hiring Manager has declined to hire the candidate.