Recruiting Processes

A well planned recruiting process helps streamline communication within your organization, and with your candidates.

In UKG ProRecruiting, a Recruiting Process is a set of steps that an application can pass through, from the initial submission to the final decision.

Recruiting Administrators configure recruiting processes for your organization. Then, when creating an Opportunity, you assign one of the available recruiting processes.

You can configure any step to trigger an automatic email, using one of the templates you have set up in Settings > Templates. You can also set prerequisities for a step: for example, you can require a completed background check before the candidate can be moved to the Hire step.

You can set up multiple processes, to cover hiring scenarios for different teams or different types of jobs. For example, if the hiring process involves collaboration between a Hiring Manager and a Recruiter, you might add steps that clarify communication at key points in your process. If the Hiring Manager or Recruiter manages the hiring process independently, you might use a process with fewer steps.

Related Topics

Recruiting Process Phases and Steps
UKG Pro Recruiting allows you to group your process steps into Phases. Assigning a step to a Phase helps identify the step's position within the overall Recruiting Process.
Configure a Recruiting Process
When creating a Recruiting Process, define and arrange the steps in the process, and assign an automatic form letter to certain steps.
Specify Prerequisites for a Recruiting Process Step
When setting up a Recruiting Process, you can configure certain steps to require an action such as a background check.
Configure Automatic Email for a Recruiting Process Step
When setting up a Recruiting Process, you can configure certain steps to trigger an automatic email, generated from a template. The email includes information specific to the applicant and Opportunity.
Example Recruiting Processes
Every organization has different levels of collaboration between the Recruiter and Hiring Manager. The details of your Recruiting Process partly depend on how closely their responsibilities overlap.
Configure Move Reasons and Close Reasons for Recruiting Processes
Recruiters and hiring managers can specify a reason for moving a candidate between recruiting steps, or when closing an Opportunity. Recruiting Administrators configure the list of available reasons.

Parent topic: Working with Settings