Once an applicant is hired in the Recruiting solution or a new hire completes their paperwork in the Onboarding solution (depending on your configuration), their information is sent to the UKG Pro solution where you need to complete the Process Hires wizard.
Navigation:
- From the Process Hires page, select the new hire’s name.
- Enter the required information on each tab of the Hire an Employee page. Some details are already filled in with information imported from the Recruiting solution.
- Select Save.
The hired applicant is now an active employee in the UKG Pro solution.
Note:
During Launch, your company decided how the integration between the Recruiting, Onboarding, and UKG Pro solutions would work.
- In the default configuration, new hire data from the Recruiting solution can flow both to the Onboarding solution and directly to the UKG Pro solution. This configuration allows you to skip onboarding paperwork for the new hires that do not need it, such as seasonal workers or contractors.
- In the alternate configuration, all new hires go through the Onboarding solution. New hire data only flows from the Recruiting solution to the Onboarding solution, and from the Onboarding solution to the UKG Pro solution.
If your company selected the first option, to have data flow from the Recruiting solution to the Onboarding solution to the UKG Pro solution, and from the Recruiting solution to the UKG Pro solution, you have two new hire records on the Process Hires page.
For records that come over from the Recruiting solution, the Imported By column is blank, and the record only contains new hire information captured in the Recruiting solution.
- For records that come over from the Onboarding solution, the Imported By column displays the Onboarding Owner's name. The record contains new hire information captured in the Recruiting and Onboarding solutions.
Once one of the records is processed using the Process Hires wizard, delete the unused record.
