Enable Banking of Hours

Hours are not automatically banked from a timesheet. Administrators must complete several steps to enable banking of hours. The first few steps are completed in the Time Classic feature, and the final step is completed in the Time Off feature.

1. Select Pay Type. Review the Create a Pay Type help topic.

   Important:

   Be sure to create a pay type for each pay type to be banked (for example, Overtime to Banked Overtime and Double Time to Banked Double Time).

2. Navigate to Settings, and then select Time Codes. Review the Create a Time Code help topic.
3. Navigate to Settings, and then select Time Code Groups > Time Codes Tracked by TOA. Review the Select Time Codes Tracked by Time Off help topic.

   Important:

   Be sure to select newly created time codes in the Time Codes Tracked by TOA time code group.

4. Navigate to Settings, and then select Pay Rule Groups.
5. Select Create.
6. Complete the Create Pay Rule Group page:
   1. Enter a name and description.
   2. In the Range section, select the Edit (pencil) icon next to Always to edit the start and end dates of the range. Select the Add (+) icon to add an additional range.
   3. Enter the anchor date.
7. Select Add Rule.
8. Complete the Create Pay Rule page:
   1. Select Banking from the Rule drop-down list.
   2. Enter a description.
   3. At the Employee Can Bank field, select either All Hours or Entered Amount. For the All Hours option, all eligible hours are automatically banked for days where the employee elects to bank time. For the Entered Amount option, the employee selects the number of hours to bank.
   4. At the Automatically Modify to Maximum Amount field, select Yes if Time Classic should check with Time Off for the maximum number of hours allowed. The maximum allowable amount will be banked if the attempted banking amount exceeds a limit. Otherwise, the amount must be manually modified. For example, if 40 hours is the maximum balance allowed and an employee has a balance equal to 38 and they attempt to bank over the allowed 40 hours, the amount to be banked is reduced two hours to bring the balance to 40 hours. If No is selected and an employee attempts to bank more than the maximum allowed, then a timesheet error will occur and the employee must select the number of hours that will result in a balance that is below the maximum allowed.
   5. Select the "From" pay type that will map to the selected "To" pay type on the timesheet. A pay type is needed for each pay type to be banked (for example, Overtime to Banked Overtime and Double Time to Banked Double Time).
   6. Select Add.
9. Assign the pay rule group to the employee (My Team > select employee > Time Classic tab > Pay Rule Group section), and assign start and end dates, if applicable.
10. Navigate to the desired time off policy (Menu > My Team > Benefits > Time Off > Settings > Time Off Policy > select policy), and then select Banked Hours for the accrual rule type. Or create a policy and select Banked Hours as the accrual rule type on the Accrual Rules page. Review the Create Time Off Policies help topic.
11. Go to the Additional Details page of the time off policy.
12. At the Banking Time Off section, select Yes to enable banking on timesheets.
13. Select the pay type and multiplier (for example, for overtime at time and a half, the multiplier is 1.5).
14. Select Save.